Executive Assistant CEO/COO’s Life Saver Career Description:
The primary job responsibility is providing support in all areas of a CEO/COO’s business life. With the help of an executive assistant, it’s expected that the workload of the CEO/COO will run smoothly and the CEO/COO meeting schedules are properly arranged. As a result, it’s required to work in a fast paced, agency work environment that demands not only excellent problem solving skills but also a high level of organizational as well as strong communication skills.
The overlapping requirement for this role is someone who can build trust with the CEO/COO, has an understanding and motivation for the importance of managing multiple competing priorities. Smarts, grace, sense of humor, flexibility, calm under pressure, dynamic, high energy, excellent judgment and the ability to integrate seamlessly all communication flows are all paramount.
What you’ll be doing at our exciting celebrity marketing agency:
-Manage daily activities involving six key core areas of the company… operations, long term planning, sales, accounting, human resources and speakers division.
-Provide high level administrative support preparing reports and memorandum, scheduling meetings, planning business trips, answering phone calls and managing information requests by the CEO/COO. — Managing six key core areas of the company…
-Ensure the CEO/COO’s schedule runs smoothly. This involves preparing reports prior to meetings, scheduling appointments and managing the CEO/COO’s calendar.
-Monitor & organize a substantial portion of the inbound and outbound communication often serving as liaison for communication with staff & key vendors.
-Significant interaction with senior management team.
-Manage & book flight tickets, arrange for accommodations and reserve car rentals. Prepare expense reports.
-Handle confidential information which requires discretion and diplomacy.
-Coordinate typical office work such as typing correspondence, answering phone calls, photocopying, mailing, faxing, filing, arranging accommodations and logistics for visitors as well as transcribing notes.
-Trusted confidant as she/he is the most trusted person of the CEO/COO.
What you need:
-Self motivation and proactive work style comfortable in entrepreneurial work environment.
-Bachelor degree preferably in business, accounting, marketing or finance management.
-Several years or more of related job experience providing support at the executive level.
-Proficient computer skills, typing skills and in-depth knowledge of relevant software such as MS Office Suite.
-High degree of organization, professionalism & initiative responding quickly to tasks.
-Excellent written and communication skills.
-Problem analysis and problem solving skills anticipating challenges and working independently to resolve them.
-Attention to detail and accuracy.
-Burns is proud to be an Equal Opportunity Employer. Applicants are considered for all positions without regard for race, color, religion, sex, national origin, age, disability, sexual orientation, ancestry; marital or veteran status.
Company Description:
Burns matches celebrities with brands…
Burns works with the most famous celebrities in the world.
We are a celebrity marketing agency expert in the worlds of celebrity and pop culture — who’s hot, who’s not, and how to use celebrity across the entire marketing mix.
Brands and agencies hire Burns to help deliver their most important messages to their most important audiences from brand positioning to product launches to global campaigns, to drive affinity, sales, share, profit and brand fame.
Burns provides counsel and insight on how to best utilize entertainment and sports celebrities, music and properties to benefit your brand. While agents, managers, publishers and record labels represent a small number of celebrities, Burns represents you the buyer.
Our point of difference is the Burns Celebrity Vault—a proprietary, one-of-a-kind celebrity database developed over 40 years. The celebrity vault contains confidential fee and celebrity lifestyle information and much more. This information provides a crucial edge over the competition for Burns clients selecting a celebrity who meets and exceed business objectives.
Companies such as Novartis, Discover Card, Ford, Unilever, AOL, AFLAC & Dr. Pepper Snapple Group have made Burns their celebrity agency of choice. Burns clients have also included almost every major ad agency & public relations firm.
